Accounts Payable ensures that all disbursements are made promptly, efficiently and in accordance with Generally Accepted Accounting Principles. Accounts Payable is responsible for processing vendor invoices, petty cash, and other remittances in a timely manner.
It is our policy to pay only on original invoices which easily identify the goods or services sold to requesting department. It is NOT our policy to pay from statements issued by vendors.
Checks are issued twice a month (1st and 3rd Thursday) after approval by the Finance Director and/or County Administrator. Payments are released for mailing on the following Monday. The Accounts Payable department also maintains a copy stub of all checks released in order to track payments.
All vendors are required to have proper documentation (W9 form) on file before requisistions can be entered for payment.
Debra Whitlock, a graduate of Hart County High School, Hartwell, GA., Athens College, Athens, GA. and Emmanuel College, Franklin Springs, GA. Currently, she holds a Level II Certified Local Government Finance Officer Certification through the Carl Vinson Institute of Government/University of Georgia and a Governmental Accounting Series diploma. She began working here as Office Assistant in 2007 and later transferred to Accounts Payable that same year.